3. Specific Remedies

Be specific about the actions required to resolve the issue. Whether it’s a payment amount, a corrective action, or an agreement termination, clarity on the desired outcome is crucial.

4. Supporting Evidence

Back up your claims with evidence such as contracts, invoices, receipts, or photographs. Strong evidence strengthens your position and increases the likelihood of a positive response.

5. Set a Reasonable Deadline

Give the recipient a reasonable timeframe to respond and take appropriate action. This shows that you are serious about resolving the matter promptly.